Plan a session
Propose a few dates, your players answer Yes, Maybe or No, and you keep the one that works. Eight people, eight slots: enough for a table, few enough that everyone reads before answering.
The availability poll in brief
Plan a session is an availability poll built for a tabletop RPG group: you propose a few dates, everyone you invite answers Yes, Maybe or No, and the date that gathers the most people comes out on its own. Filling the form takes no account. Sending one does, because that is what lets you find your poll again, nudge the people still missing and settle on a date.
Why eight people and eight slots
Beyond six or eight options, voters stop reading and answer Maybe everywhere. The limit improves answer quality, not just layout: it is also what makes it possible to require a complete row before sending, and what makes the whole grid fit in one Discord message.
One zone per poll
Times are shown in the poll's zone, for everyone, and that zone is stated with the times. At a table split between Paris and Montreal, everyone sees the same time and knows which zone it is given in.
Email is only a key
Nothing is ever sent to the addresses you enter. They serve to recognize an account, once: as soon as the person opens the poll, the address is wiped from the row. The whole poll disappears six months after the session.
What it looks like
Two moments of the same poll: the group's grid as the organizer sees it, then the answer page as an invited player sees it.
One row per player from the start
You enter your players' addresses and the grid opens with their rows, empty. An empty row carrying your name calls for an answer far more strongly than an anonymous form, and the poll knows exactly who it is waiting for.
Three answers, not two
Yes, Maybe, No. Maybe is what unblocks a table: a binary poll always ends with no workable date at all.
With a Discord webhook, the poll also posts a scoreboard in your channel. The message updates on every answer (who answered, who is missing, the leading slot) without notifying anyone, and the channel stays quiet.
Frequently asked questions
Do I need an account?
Not to fill in the form: it opens for everyone. An account is asked for when you send the poll, because it is what lets you find it again, nudge the people still missing and settle on a date. Your players need one too: the poll page shows the whole group's names and availability, and each person's account is what identifies their row.
Who sees the addresses I enter?
Only you, and only until that person opens the poll. The address serves to recognize their account, once: as soon as they open the poll, it is wiped from their row. Nothing is ever sent by email. The name you write next to it, on the other hand, is shown to the whole group.
How many people and dates?
Eight participants and eight slots at most. That is a choice, not a technical limit: beyond it the grid stops being readable, on the page and in Discord alike, and a tabletop group does not need more. The list can start empty: the invitation link fills the seats as people arrive.
What if my players are not in the same time zone?
A poll has one time zone, the one you pick when you create it. Every time is shown in that zone, for everyone, and the zone is stated with the times: everyone knows which zone a time is given in and can convert it to their own.
How long is a poll kept?
About six months after the session, the poll is deleted with everything in it: dates, participants and answers. The clock starts from the latest of three moments: the last proposed date, the deadline or the last answer received. A poll whose session has not happened yet therefore does not disappear before it. You can also delete it yourself at any time.
How do my players answer?
You send them the poll link, or the invitation link to someone who is not on the list yet. Each of them signs in, answers Yes, Maybe or No for every date, and can come back to change an answer as long as the poll is open. On your side, you see who has answered and who is missing, and you retain a date once everyone has spoken or once the poll has closed.
So when does your table play?
Put your dates up, let your table answer, and keep the one that works.